Privacy Policy

Last updated: June 14, 2026

This Privacy Policy explains how Record Scanner collects, uses, shares, and protects information when you use the Record Scanner mobile app, recordscanner.com website, public collection pages, record value tools, support, and related server services.

Record Scanner is provided by FULLCOLOR Artur Drozdz, Szyprow 4, 82-110 Katy Rybackie, Poland. If you have questions or requests about this policy or your data, contact us at contact@recordscanner.com.

Information we collect

Account and app data

We collect account data such as your email address, optional display name, optional profile photo, authentication tokens, app version, platform, language, country, currency, device ID, and push notification token. We use this to create and secure your account, sync your collection, send account emails, provide notifications, and support the app.

Collection and record data

We collect the music collection data you add or edit, including record titles, artists, labels, catalog numbers, barcodes, formats, countries, release years, genres, notes, tags, shelves, wishlist items, prices, currencies, images, export settings, sharing settings, and Discogs marketplace listing details. We use this to provide cataloging, search, filtering, pricing, export, sharing, and selling features.

Public collection and wishlist pages

If you enable collection or wishlist sharing, the website may display the data you choose to publish, such as display name, profile photo, friendly page ID, collection or wishlist items, shelves, tags, record metadata, collection statistics, and, if enabled, prices and record notes. Visitors to shared pages can search, filter, sort, and view that shared data.

Photos, camera, barcode, and OCR data

When you scan a record cover, barcode, or catalog number, or upload record/profile photos, the app may process camera input on your device and upload selected photos or cropped scan images to our server. We use these images and scan metadata to identify records, improve recognition, store record images you choose to save, and troubleshoot scan quality. We do not intentionally collect precise GPS location from the app.

Website and browser data

When you visit recordscanner.com, we and our service providers may process website usage data such as IP address, browser and device type, operating system, referring page, pages viewed, links clicked, search parameters, timestamps, approximate location inferred from IP address, and cookie or similar identifiers.

Website record value and quiz data

If you use the website record value tool, we process the artist, title, format, selected release metadata, currency inferred from browser language settings, and price-check requests needed to search Discogs and calculate a record value. If you use website quizzes, we process quiz page views, answer choices, timing, and interaction events for analytics and product improvement.

Authentication and account link data

Some website pages handle mobile app login, payment return, and email-change links. These pages may process temporary codes, confirmation tokens, payment success indicators, and redirect parameters so the website can send you back to the app or confirm an account change.

Purchases and subscription data

When you buy a plan, we collect purchase and subscription data such as product IDs, transaction IDs, receipts, purchase tokens, order IDs, renewal status, discount codes, and purchase errors. Apple, Google Play, or Stripe process payment details; we do not store full payment card numbers.

Support, feedback, and diagnostics

If you contact us or report a problem, we collect the message, contact email, related app state, recent app events, logs, and diagnostic data needed to answer you and fix issues. We also collect analytics, screen interaction data, crash reports, performance data, app configuration data, and device/app information to understand usage, improve Record Scanner, and keep the service reliable.

Collection offer data

If you request a collection offer from a partner, we collect the offer request details, collection or shelf export, record count, release ID accuracy, average grade, and your agreement to share the data. If you accept an offer, we collect and share the contact and shipping details you provide, such as name, email, phone, address, country, box request, and acceptance time.

Server and network data

Like most online services, our servers and service providers may process IP address, request headers, timestamps, errors, and security logs when you use the app, website, APIs, or server services.

Cookies and similar technologies

The website uses cookies, scripts, local storage, pixels, and similar technologies for site operation, analytics, session recording, performance monitoring, and product improvement. These may be set by us or by service providers such as Google Tag Manager, Google Analytics, and Hotjar. You can control cookies and similar technologies through your browser or device settings, but disabling them may affect some website features.

How we use information

We use information to:

provide, sync, and personalize Record Scanner services;
identify records from covers, barcodes, catalog numbers, search terms, and metadata;
store and organize your collection, wishlist, shelves, tags, images, notes, prices, and exports;
display shared collection or wishlist pages when you enable sharing;
provide website record value, quiz, blog, support, and app download pages;
provide subscriptions, receipts, purchase validation, account links, and account recovery;
send transactional emails and push notifications;
support Discogs, Tidal, Spotify, collection export, collection sharing, and collection offer features;
answer support requests and create support tickets;
detect, investigate, and prevent fraud, abuse, and technical problems;
analyze app and website usage, crashes, performance, and feature interactions;
comply with legal obligations and enforce our terms.

Legal bases for European users: If you are in the European Economic Area (EEA) or the UK, we process your data based on:

Contract: to provide the app, website, accounts, and subscriptions;
Consent: for push notifications, cookies, and sharing data with collection offer partners;
Legitimate interests: to analyze usage, maintain security, prevent fraud, and improve our services; and
Legal obligation: to maintain necessary tax and accounting records.

How we share information

We share information only when needed to provide Record Scanner, when you ask us to use an integration, when you make information public, or when required for legal or safety reasons.

Service providers

We use service providers for hosting, databases, file storage, image processing, analytics, session recording, crash reporting, remote configuration, push notifications, email, support tickets, payment processing, subscription validation, and logs. These providers may include Google Cloud, Firebase, Google Tag Manager, Google Analytics, Google Play, Apple, Stripe, Cloudinary, Azure, MongoDB hosting, Freshdesk, Hotjar, and similar infrastructure providers.

Record recognition, pricing, and music integrations

When needed for scanning, search, OCR, pricing, or music links, we may send images, extracted text, search terms, release data, or record metadata to providers such as Google Vision, Google Gemini, Microsoft/Bing/Azure visual search, Azure Cosmos DB, Weaviate, Discogs, Tidal, Spotify, and similar music or recognition services.

Discogs

If you connect Discogs, we store encrypted Discogs OAuth tokens and use them to check account status, import or check data, and list records on Discogs when you choose to do so. Discogs receives the information required for those actions, such as release ID, price, currency, condition, sleeve condition, comments, and listing status. Website record value searches and release lookups may also be sent to Discogs.

Selling Your Record Collections ("We Buy Vinyl" Integration)

If you choose to use the record collection buyout feature within the Record Scanner application, we will share certain personal data with our commercial partner, Rough Trade Retail UK Ltd (operating under the brand name “We Buy Vinyl”), to facilitate the valuation, logistics, and completion of the transaction.

What Data We Share: When you request a quote for your collection, we securely transfer your Full Name, Email Address, Phone Number, Physical/Shipping Address, and the details of your record collection to Rough Trade (operating as “We Buy Vinyl”) via an API.
Independent Data Controller: Upon receipt of your data, Rough Trade Retail UK Ltd acts as an independent Data Controller. Their processing of your data is governed by their own privacy policy. We encourage you to review the We Buy Vinyl / Rough Trade Privacy Policy [https://www.roughtrade.com/privacy] to understand how they handle your information.

Public sharing chosen by you

If you enable collection sharing, wishlist sharing, or marketplace listing, the information you choose to publish may be visible to other people and search engines.

Legal and business reasons

We may disclose information if required by law, to protect users or the service, to enforce agreements, or as part of a merger, acquisition, financing, or sale of assets.

Note: We do not sell personal data or share it with data brokers. We do not use your data for third-party targeted advertising in the app or website.

Retention and deletion

We keep account, collection, subscription, website, analytics, support, and server data for as long as needed to provide the service, resolve disputes, comply with legal obligations, prevent fraud, and maintain backups. Some diagnostic logs and analytics data may be kept for shorter periods. Purchase records may be kept as needed for accounting, fraud prevention, and app store requirements.

You can request account deletion in the app from Settings > Delete Account. You can also contact contact@recordscanner.com to request access, correction, export, or deletion of your data. When an account deletion request is processed, we delete or anonymize associated account data unless we need to retain limited information for legal, accounting, security, fraud prevention, or dispute-resolution reasons.

Security

We use reasonable technical and organizational safeguards to protect personal data, including encrypted transport, authentication tokens, access controls, and encryption for sensitive integration tokens. No internet service can guarantee complete security.

International transfers

Record Scanner is operated from Poland and uses service providers in different countries, including the United States. Your information may be processed in countries other than where you live. When we transfer personal data outside the European Economic Area (EEA), we rely on legally provided mechanisms, such as the European Commission's Standard Contractual Clauses (SCCs) or adequacy decisions, to ensure your data remains protected.

Children

Record Scanner is not directed to children under 13. We do not knowingly collect personal data from children under 13. If you believe a child has provided personal data, contact us at contact@recordscanner.com and we will take appropriate steps.

Your choices

You can:

change or remove account information in the app where available;
enable or disable collection and wishlist sharing in the app;
disable push notifications in your device settings;
deny or revoke camera/photo permissions in your device settings;
control cookies and similar technologies in your browser settings;
disconnect optional integrations where available;
request deletion through Settings > Delete Account or by contacting us;
lodge a complaint: if you are located in the EEA or the UK, you have the right to lodge a complaint about our data practices with your local data protection supervisory authority.

Links to other services

Record Scanner may link to external websites, app stores, social media pages, music services, marketplaces, and embedded content providers. Their privacy practices are controlled by those services, not by this policy.

Changes to this policy

We may update this Privacy Policy when our services, data practices, or legal requirements change. The updated version will be posted on our server and website and shown in the app. The "Last updated" date tells you when it changed.

Contact

Email: contact@recordscanner.com

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